In owning your own business one of the most important things to help you grow is to provide exceptional customer service.  Yet, we get engrossed in delivering the product or service and do a poor job of handling problems and questions. 

Ultimately, this will kill most small businesses.  Small business growth and running small business successfully is not something you do by chance but by design.

How often have we heard about or had direct experience with a company where we paid our money and then there was a problem.  I am sure all of you have had this happen to you at one time or another.  And, when we have a problem the worst part is not be able to reach someone who can give us some immediate direction to resolve our problem. 

Too often, companies today and many small businesses look at customer service as an expense.  When done right, customer service can become a profit center.  There are many components to having successful customer service.  More than we can discuss here.  In fact there are small business books, small business ebooks and small business courses that address customer service.

Let’s take a look at one component.  Successful small business is in larger part about having a good attitude.  A good attitude in this instance means validating the customers thoughts and feelings.  Rule number one to exceptional customer service and having a successful small business is that it is all about them and their perception.  That is a good attitude.  It is not about you. 

In working with small business and small business coaching some of the deadly phrases I hear go along these lines….”I’m sorry but I got busy or I would have called you back.”  Another is: ” I had a crisis or the employee was sick and that’s why no one got back to you.”  I could go on and on but you get the point. 

All of these responses are deadly because it becomes all about you and not about them.  What you are saying to them is that you don’t run your business well enough to take care of them.  In essence when they are calling you with a problem and you don’t respond properly or in a reasonable amount of time you are subconsciously telling them that they now have to run this part of your business since you aren’t capable of it. 

Think about it.  When you have to call someone more than once to get a response then you are having to solve the problem you have but now you are having to solve another problem which is poor customer service. Now you are asking or telling the customer by your actions to manage this part of your business since you can’t.  This will kill a small business if the customers start having to manage your customer service department. 

Rule number one is to have a good attitude where you put yourself in your customer’s position.  Then, and this is the key, design your customer service to meet the customer’s needs.  When you do, you will be amazed at the growth your business will experience when you handle problems well.